Problem Statement
Property management requires efficient platforms connecting landlords and tenants with streamlined property discovery, rental payment tracking, maintenance management, and transparent communication.
Key Challenges:
- Property discovery and listing with detailed information
- Automated rent tracking and payment notifications
- Maintenance request workflows and issue tracking
- Cross-platform mobile experience with responsive interfaces
- Role-based dashboards for landlords and tenants
System Architecture
Built with Flutter for cross-platform consistency and responsive interfaces, backed by Python FastAPI backend and PostgreSQL database ensuring robust data storage, retrieval, and scalability.
Mobile Frontend
Flutter mobile app delivering cross-platform consistency with responsive interfaces that scale across device sizes and usage patterns.
Backend API
Python Fast API handling property listings, rent tracking, payment notifications, and maintenance workflows with secure transaction support.
Database Layer
PostgreSQL backend providing robust data storage and retrieval for properties, tenants, payments, and maintenance records.
User Experience
Role-based dashboards for landlords and tenants with tailored views for payment summaries, lease details, and communication threads.
Key Engineering Challenges
Payment Processing
Challenge: Handling complex payment scenarios including partial payments, late fees, and security deposits.
Solution: Built flexible payment engine using Stripe's Payment Intents API with idempotency keys, webhook handling for async updates, and transaction ledger system for reconciliation.
Multi-Tenancy Architecture
Challenge: Isolating data between property managers while enabling tenant portal access across properties.
Solution: Implemented row-level security with Prisma, role-based access control (RBAC), and organization hierarchy supporting unlimited properties per manager.
Document Management
Challenge: Securely storing and managing leases, contracts, and sensitive tenant documents.
Solution: Integrated AWS S3 with pre-signed URLs for secure uploads/downloads, document versioning, and encryption at rest. Added e-signature integration via DocuSign API.
Solutions Implemented
- Automated Rent Collection: Set up recurring payments with automatic retry logic, late fee assessment, and multi-channel payment reminders reducing late payments by 70%.
- Maintenance Management: Tenant portal for submitting requests with photo uploads, automatic vendor assignment, progress tracking, and completion verification.
- Lease Management: Digital lease creation with customizable templates, e-signature workflow, automatic renewal reminders, and centralized document storage.
- Financial Dashboard: Real-time revenue tracking, expense categorization, profit/loss statements, tax-ready reports, and automated 1099 generation for vendors.
- Tenant Screening: Integrated background checks, credit reports, rental history verification, and automated score-based approval recommendations.
Outcome & Impact
Processed through platform
With automated collection
By 150+ property managers
Per property manager
"This platform completely changed how I manage my properties. Rent collection is automatic, maintenance requests are handled efficiently, and I have complete financial visibility. I've cut my admin time in half and my tenants are happier."
— Property Manager, 50+ Units